Chief of Registration Checklist |
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| DONE | TASK | DONE BY |
| BEFORE EVENT | ||
| Recruit a minimum of two Registration workers per shift and tell them to arrive at least 15 minutes before Registration is scheduled to open. Give Chief of Workers your list of volunteers. AM 1_______________________ 2_______________________ PM 1_______________________ 2_______________________ |
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| Obtain supplies: - Pre-printed registration/time cards via scorekeeper.wwscc.org - Blank registration/time cards, 50 or more - Blue Box from Event Chair or WW Insurance Focal: Check Blue Box for waivers, minor waivers, and minor competitor waivers. - Clipboards - Pens - Table and chairs and EZ-Up - Assigned numbers list (from scorekeeper/Brett Wilson) - $150 in change - Cash box - Course maps (from Course Designer) |
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| AT EVENT | ||
| Show up early and set up Registration in a conspicuous location. PLAN TO OPEN ON TIME. | ||
| Instruct and assign Registration workers. | ||
| Smile and: - Collect money - Check Drivers License for expiration date and age (minor competitors must have Minor Competitor Waiver signed by parents) - Verify that entrant signed waiver (ask) NOTE: Minors (under 18) require minor waiver to be on site, signed by parent/guardian. Give entrant: - Registration/time card - Course map Remind them to: - Go to Worker Assignments and Tech, and put car in Grid (if running in Run Group 1) BEFORE they start walking the course. |
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| AFTER EVENT | ||
| Give money to your Event Chair or Club Treasurer. | ||
| Return all registration supplies and equipment to where they belong. | ||
| Count rule books and determine how many you sold. Tell your Event Chair. Return remaining rule books to the Blue Box. | ||
| Complete and sign all waiver forms and return to Blue Box. (Waiver forms are kept for 7 years and are subject to audit by our insurance company.) | ||
| Make sure Blue Box is tidy and everything is in order. Ensure that it is returned to the Insurance Focal as soon as possible (within a week of your event). | ||