WWSCC Season Run/Work Order Sequence

Events #1, 5, 9

AM: STOCK
Run 1, Work 2: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOAM, WNOVAM, NOVAM
Run 2, Work 1: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOAM,
PM: NON-STOCK
Run 1, Work 2: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOPM
Run 2, Work 1: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOPM, WNOVPM, NOVPM

Events #2, 6, 10

AM: NON-STOCK
Run 1, Work 2: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOAM
Run 2, Work 1: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOAM, WNOVAM, NOVAM
PM: STOCK
Run 1, Work 2: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOPM, WNOVPM, NOVPM
Run 2, Work 1: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOPM

Events #3, 7, 11
AM: STOCK
Run 1, Work 2: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOAM
Run 2, Work 1: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOAM, WNOVAM, NOVAM
PM: NON-STOCK
Run 1, Work 2: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOPM, WNOVPM, NOVPM
Run 2, Work 1: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOPM

Events #4, 8, 12
AM: NON-STOCK
Run 1, Work 2: WIA, WIB, WIC, MA, MB, PA, PB, PC, WOS, WST2, ST3, ST4, WPRO2, TOAM, WNOVAM, NOVAM
Run 2, Work 1: IA, IB, IC, WM, WP, OS, ST2, WST3, WST4, PRO2, TOAM
PM: STOCK
Run 1, Work 2: WSS, SA, WSB, SC, SD, WSE, SR, WPRO1, TOPM
Run 2, Work 1: SS, WSA, SB, WSC, WSD, SE, WSR, PRO1, TOPM, WNOVPM, NOVPM

Note: Time-only entrants will be distributed within each day half as needed to help balance run group sizes.

Chief of Tear Down Checklist

DONE

TASK

DONE BY

 

BEFORE EVENT

 
  Recruit Tear Down workers if you'd like to be proactive. Let the Chief of Workers know who you recruited.  
 

AT EVENT

 
 

If you didn't recruit enough people before the event, check in with the Chief of Workers during PM registration and have him/her assign you some help.

 
 

AFTER EVENT

 
 

Assign one of your workers to be in charge of picking up and bagging all garbage. Dispose of properly depending on arrangements made with the site owners.

 
 

Have workers pick up cones, red flags, fire extinguishers, registration supplies, scoreboard, bunting reels, loaner helmets, sawhorses, rope, garbage cans, etc. and return them to the supply vehicle.

 
  Pack the supply vehicle neatly and according to instructions provided by the club who rented it to you (or your own club). Be sure not to pack supplies that do not belong in the supply vehicle. For example, the Blue Box needs to be returned to Karen Babb. The WWSCC laptops need to be returned to Karen Babb or Larry Carnahan. If you're using the BEAC truck, the printer and AED can stay there (in a cabinet).  Any other equipment that was borrowed or rented needs to be returned to the owner. Check with the Event Chair and other Chiefs when in doubt.  
 

Clean out any garbage from the supply and timing vehicles.

 
  Make sure site is in good shape before you leave.  

 

Time Recorder Instructions

  1. The Time Recorder typically sits in the front passenger seat of the timing vehicle.
  2. Make sure you have more than one working pen, a clipboard, and some scratch paper, as well as the timing forms/cards for the first set of cars, before the first car runs.
  3. Coordinate communication with Penalty Call-in/Course Control. Make sure you understand their signals for clean runs, cones, gates, DNF's, etc. prior to the first car out for that session.
  4. Write legibly (even though some of our drivers don’t)!
  5. Look at the timing box for the time, and then write it down on the appropriate card. Do not rely on what the announcer is saying. It is your responsibility to make sure the recorded times are accurate.
  6. Be sure to write Scratch Time (displayed time, no penalties included) where indicated on the form.
  7. Write penalties clearly; if the timing form does not indicate whether you should record "cones" or "seconds", annotate your penalty numbers with "c" for cones, "g" for gates, or "s" for seconds if that is what you use.
  8. No matter what, write each time somewhere. If you don't have the timing card or form for the finishing car, write down the time and car info on a scrap of paper so you can come back to it later. The timing display will clear as more cars run, and that time will disappear.
  9. If you total the time plus penalty seconds and write that in the total column, please be accurate.

Data Entry Instructions

  1. If you have not used Scorekeeper before, have someone who knows it give you a quick tutorial.
  2. At the beginning of each run group, find the appropriate competitor in the database, or add the competitor's name, car make & model, class and number to the database. You can either look over the shoulder of the Timing Recorder, or wait until the times have been recorded for each person, and then do the entries.
  3. Enter times and penalties from the timing box and course control person OR from the timing cards.
  4. Be sure not to get the timing cards out of order or drop them. The times you enter are NOT official. The times that are written down on the timing cards by the Timing Recorder are the official times. You should do everything possible not to interfere with the Timing Recorder's job.
  5. Do not hold up timing for data entry. If you get behind, you can catch up later -- even after the run group is done if necessary.
  6. Check accuracy of data, name spellings, car makes & models, etc. if possible as you go.
  7. Do your best to enter accurate times and penalties. Accurate work will help auditing go more quickly, which means the trophy presentation can happen sooner.
  8. Check the laptop battery frequently and start the generator if it is running low. Start the generator before using the printer.
  9. Print the audit reports at the end of each run group. Have someone audit the entered times against the time cards. Make any corrections.
  10. At the end of the AM and PM sessions, make sure all entries are accurate. Print the final results report for the Event Chair for the Trophy Presentation.

Announcer Instructions

  1. Know how to read the timing box; which display holds the time for the car just finished, and which holds the time for the car just before it.
  2. Announce each car's time promptly as it finishes.
  3. Announce (in order) the class, car number, driver name, and the time (with penalties if applicable and available). You may be providing information to the Posting personnel, so try to give them what they need.
  4. Remember that your first duty is to provide information, entertainment value is secondary.
  5. Know what the buttons on the timing box are for; for a JAC box these are RS (Reset Start), RF (Reset Finish), S (Start), F (Finish), and Init. Before the runs begin, think about how each one would be used. Hint: you'll virtually never use the Start button.
  6. Make sure the timing box is on and initialized (cleared) before the first car runs.
  7. Watch that the number of cars running is the same as the number of clocks running on the timing box.
  8. Do not hesitate to announce for assistance if needed or to “Hold the Start” if there are problems with the timing equipment.
  9. The Announcer’s job is a lot of responsibility, but when you have it down pat, it can also be a lot of fun!