Course Worker Instructions

  1. Come prepared for changing weather while on station. Take a bathroom break if needed before you go on course.
  2. Check in with the Chief of Workers at the beginning of your work assignment.
  3. Make sure you know which station you are working and where it is.
  4. Make sure you know your area of responsibility and the location of your radio person.
  5. Make sure your station has adequate supplies: extra cones, fire extinguishers, radio, and red flag.
  6. Make sure all the cones in your area are in their proper place when you first come on station and periodically check them all during your work shift.
  7. Spread out to cover your area. Don't cluster together and talk.
  8. SAFETY FIRST! DON’T TURN YOUR BACK ON A CAR IN YOUR AREA!!!
  9. Do not use cameras while on a corner station.
  10. Do not sit down or wander away from your station.
  11. Do not pick up hot parts dropped on course because of the risk of burns. Kick them off of the course and pick them up after they have cooled.
  12. Cars may come as quickly as 15-20 seconds. Be alert!! Hustle!
  13. Watch the cones, not the car. As soon as safely possible, check any cone that moved. Reset or replace any cone that moves and indicate penalty or not to your radio person.
  14. Use “safe” signal for no penalty; “touchdown” signal for missed gate; hold up penalty cone(s) or fingers for number of penalty cones. Cone penalty for “down or out” cone (see below). “Gate” penalty for going outside course (and not returning at the exit point)--driving over a line is OK. “DNF” (Did Not Finish) for missing significant portion of the course. (Note: Each cone not correctly negotiated in a slalom is a gate.)
  15. Explain to any red-flagged car why they were stopped. They can exit the course either directly or by driving SLOWLY through the remainder of the course. If red flag was NOT because of anything they did, they get a rerun.
  16. Do not litter. Take garbage with you when you are done.

Cone Penalties (see illustrations below):

A penalty is assessed if:
  • Cone is knocked over (either touching box or not)
  • If a cone is standing but not touching the chalk box
No penalty is assessed if:
  • Cone is standing and touching box
  • Cone is a pointer or directional cone

Course Station Radio Operator Instructions

  1. You are the "station chief." If you are not comfortable with this, hand off the radio and red flag to someone else at the station who is.
  2. Know how to operate the radio (frequency selection, volume, squelch, push-to-talk, as applicable). If you don't know, ask Penalty Call-in, the Worker Chief or the Equipment focal (if available), as you get the radio. Be sure that you have pushed the TALK button firmly and hold for a second before starting to speak.
  3. Make sure you can hear the radio. When Penalty Call-in asks you to check in, verify that he/she can also hear you.
  4. Know your coverage area. Normally the course designer should have provided station maps to show this.
  5. Have your station colleagues check the cones to be sure they are on spot, before the first car runs.
  6. Hold the red flag furled (not rolled up). Hold the radio in your other hand.
  7. Let your course station colleagues chase cones. Your first responsibility is to watch the backs of your station workers; watch for potential red-flag situations, especially when there are multiple cars on course; and communicate with Penalty Call-in/Course Control.
  8. Tell your station colleagues to spread out; watch the cones and not the cars; and make sure they communicate penalties to you so that you can call them in.
  9. Call in total penalties on a car as it leaves your coverage area for the last time. Quickly relay your station number, the penalties, and enough information to uniquely identify the car (e.g. "Station Three, 2 cones on red Rx-7 #45").
  10. If Penalty Call-in does not acknowledge your call, ask them if they heard it. Keep calling until they properly acknowledge.
  11. If you hear a call for a red flag on the radio, look around for approaching cars first. Then unfurl the flag, step toward the course, and wave the flag at the nearest car. Don't just stand there and hold the flag out; your job at that point is to get the driver's attention. Don't step out into the path of the car, or close enough to it to jeopardize your safety.
  12. Inform a red-flagged driver that they probably get a re-run (unless they were flagged for their own mechanical failure, or because they were so far off course as to be creating a safety hazard involving another car), and that they should return to the Grid and contact Grid personnel about where to line up. Tell them to drive off the course, or through the remainder of the route, at a low but not crawling speed (about 20 mph) on their way to Grid.

Chief of Timing Checklist

DONE TASK DONE BY
BEFORE EVENT
  Recruit volunteers for each position:
AM Heat 1
Announcer ______________________
Recorder _______________________
Data Entry ______________________
AM Heat 2
Announcer ______________________
Recorder _______________________
Data Entry ______________________
AM Heat 3 (if applicable)
Announcer ______________________
Recorder _______________________
Data Entry ______________________
PM Heat 1
Announcer ______________________
Recorder _______________________
Data Entry ______________________
PM Heat 2
Announcer ______________________
Recorder _______________________
Data Entry ______________________
PM Heat 3 (if applicable)
Announcer ______________________
Recorder _______________________
Data Entry ______________________

NOTE: It is preferable to use experienced people who you know can do a good job in each of these positions. At least one person each shift, preferably the Announcer, should be familiar enough with the timing equipment to handle DNF’s, workers running through the lights, false trips, etc.
 
  Make arrangements for the following supplies and equipment:
  1. Timing equipment, including timing lights, timing cables, timing box/readout, PA system, microphone, speakers, and posting board. Consult BEAC for PA/truck usage fees and any potential equipment malfunctions.
  2. WWSCC laptop(s) and printer for onsite, real-time data entry of scoring (highly recommended as really speeds up score posting online) and announcing support. Alternately, e-mail webmaster@wwscc.org for a timing entry spreadsheet.
  3. Generator for running laptop(s) and printer (some clubs have them for rent if your club doesn’t own one; there is one built into the BEAC truck). Also be sure to have additional fuel and maybe even an extra spark plug on hand.
  4. Power strip and extension cord for generator to laptop and printer.
  5. Clipboard and pens for Timing Card Recorder.
  6. Handheld radios and lots of spare batteries (BEAC supplies radios if using their van, but bring your own AA batteries).
 
  Provide list of timing & scoring workers to the Chief of Workers.  
AT EVENT
  Set up timers/lights and PA system. Test to make sure everything is working. Set up scoreboard. Make sure there are pens and a clipboard in the timing vehicle.  
  Make sure laptop(s) and printer are set up and working.  
  Make sure your volunteers show up and are ready to go before each heat starts. Provide them with instructions or training as needed. When you are not running, be available to help or fill in as needed.  
AFTER EVENT
  Give timing cards to the Event Chair.  
  Make sure the printer is stowed properly, and laptops are returned to the WWSCC Secretary or next event focal.  Make sure timing equipment is returned (DO NOT LEAVE THE TIMING OR LAPTOPS IN THE BEAC TRUCK!).  
  Coordinate with Event Chair to make sure results have been properly audited and Results Report is sent to webmaster@wwscc.org.  
  Tear down and put away all equipment you installed and neatly return it to its place of origin.  
  Make sure all trash is removed from the timing vehicle.  

Course Control/Penalty Call-In Instructions

  1. Make sure you know how to operate the radios (frequency selection, volume, squelch, push-to-talk, as applicable).
  2. Make sure your station radio people all know how to operate the radios, and which frequency you are on.
  3. Find a spot to stand in front of the timing vehicle with a clear view of the course, and also where you can easily be seen by the Time Recorder.
  4. Use a clipboard and sheet of paper to note penalties if you want to; this enables you to also write down which stations called in what penalties for a particular car.
  5. Establish a communication method with the time recorder in the van; hand signals, verbal, whatever. Decide whether you're going to explicitly indicate "clean" for clean runs (good), or assume that if you don't signal or tell them anything, the run was clean (not so good).
  6. Communicate the penalty total to the time recorder as soon after the car leaves the exit lane as you can.
  7. If your workers have trouble keeping up, communicate to the Starter that the second-car start interval needs to be increased.
  8. Check in with all your stations before the first car runs. Remind them that the radio person should hold the red flag, and know how to wave it if a red-flag situation arises.
  9. Have your stations check their cone placements to be sure all cones are in their boxes before the first car runs.
  10. Have your stations spread their people out as applicable for their coverage areas.
  11. Remind people on stations to run after cones, to watch out for multiple cars on course, to get out of the way if a car is coming even if they can't get the cones back up, to be safe first and correct after that.
  12. Remind stations to call station number, penalties, and car i.d. as the car leaves their coverage area for the last time (e.g. "Station Three, 2 cones on red Rx-7 #45").
  13. Acknowledge all call-ins by station number (e.g. "Two cones on 45, thank you Three").
  14. Watch for cones in the exit lane; they count too. Check with the station that covers that area to be sure they know to watch it.
  15. Call a red-flag situation if (a) Timing tells you to, (b) a Safety Steward tells you to, (c) a potential close encounter between cars is developing due to a spin, car breakdown, lost driver, etc. Tell the stations which car (or cars) to red flag, with some urgency.

Chief of Tech Checklist

Done
Task
Done By

BEFORE EVENT

 

Recruit a minimum of three tech workers per shift and tell them to arrive at least 15 minutes before tech is scheduled to open. Give Chief of Workers your list of volunteers.
AM
1_______________________ 
2_______________________
3_______________________

PM
1_______________________ 
2_______________________
3_______________________

 
 

Obtain supplies:
Shoe polish or glass markers for numbers
Water-proof pens
Rule books (for reference)

 
  Review the Safety Inspection Requirements in the Rule Book and make sure you understand them. Ask your volunteers to do the same.  
 

AT EVENT

 
 

Set up Tech in an appropriate area.

 
 

Instruct Tech Workers on how to conduct a safety inspection. See Rule Book for complete instructions.

No oil, water, or fuel leaks
Fan belt in good condition and tight enough
Battery secured
Wiring in good condition
Throttle springs safe and functioning properly
No excessive grease accumulation
Exhaust system leak-free and in good condition
Shock absorbers in serviceable condition
Wheel bearings tight
Steering gear tight
Acceptable tire condition (enough tread, no cord showing)
Hub caps and wheel trims removed
Tight lug nuts
All loose objects removed from interior and trunk
Adequate seat belts
Brake pedal height and firmness
Make sure helmet is rated Snell 95 or higher
Make sure number and class are visible on both sides of the car (this is required for accurate timing)

 
 

AFTER EVENT

 
 

Make sure all supplies and equipment are returned neatly to place of origin.