Chief of Timing Checklist

DONE TASK DONE BY
BEFORE EVENT
  Recruit volunteers for each position:
AM Heat 1
Announcer ______________________
Recorder _______________________
Data Entry ______________________
AM Heat 2
Announcer ______________________
Recorder _______________________
Data Entry ______________________
AM Heat 3 (if applicable)
Announcer ______________________
Recorder _______________________
Data Entry ______________________
PM Heat 1
Announcer ______________________
Recorder _______________________
Data Entry ______________________
PM Heat 2
Announcer ______________________
Recorder _______________________
Data Entry ______________________
PM Heat 3 (if applicable)
Announcer ______________________
Recorder _______________________
Data Entry ______________________

NOTE: It is preferable to use experienced people who you know can do a good job in each of these positions. At least one person each shift, preferably the Announcer, should be familiar enough with the timing equipment to handle DNF’s, workers running through the lights, false trips, etc.
 
  Make arrangements for the following supplies and equipment:
  1. Timing equipment, including timing lights, timing cables, timing box/readout, PA system, microphone, speakers, and posting board. Consult BEAC for PA/truck usage fees and any potential equipment malfunctions.
  2. WWSCC laptop(s) and printer for onsite, real-time data entry of scoring (highly recommended as really speeds up score posting online) and announcing support. Alternately, e-mail webmaster@wwscc.org for a timing entry spreadsheet.
  3. Generator for running laptop(s) and printer (some clubs have them for rent if your club doesn’t own one; there is one built into the BEAC truck). Also be sure to have additional fuel and maybe even an extra spark plug on hand.
  4. Power strip and extension cord for generator to laptop and printer.
  5. Clipboard and pens for Timing Card Recorder.
  6. Handheld radios and lots of spare batteries (BEAC supplies radios if using their van, but bring your own AA batteries).
 
  Provide list of timing & scoring workers to the Chief of Workers.  
AT EVENT
  Set up timers/lights and PA system. Test to make sure everything is working. Set up scoreboard. Make sure there are pens and a clipboard in the timing vehicle.  
  Make sure laptop(s) and printer are set up and working.  
  Make sure your volunteers show up and are ready to go before each heat starts. Provide them with instructions or training as needed. When you are not running, be available to help or fill in as needed.  
AFTER EVENT
  Give timing cards to the Event Chair.  
  Make sure the printer is stowed properly, and laptops are returned to the WWSCC Secretary or next event focal.  Make sure timing equipment is returned (DO NOT LEAVE THE TIMING OR LAPTOPS IN THE BEAC TRUCK!).  
  Coordinate with Event Chair to make sure results have been properly audited and Results Report is sent to webmaster@wwscc.org.  
  Tear down and put away all equipment you installed and neatly return it to its place of origin.  
  Make sure all trash is removed from the timing vehicle.